• Complete route planning of individual stages and providing related logistics
• Negotiations with the UCI, UEC and the Czech cycling federation
• Close cooperation with the representatives of the Moravian-Silesian region, city of Ostrava and DOV
• Preparation of the live TV transmission of the elite race

• Preparation of the budget, securing the financing of the action and subsequent accounting. Working with grants and financial contributions from event partners
• Management of the organizing, production team and volunteers
• Close cooperation with individual cycling teams

• Management of accommodation, meals for the production team, medical supervision, timekeepers and a delegation of referees
• Complete sports management of the event
• Providing the accompanying program
• creation and homologation of propositions, registration of competitors and timekeeping

PR and communication

• preparation of a communication plan and strategy
• arranging space in the media and guests according to the communication plan
• preparation and management of the press conference
• preparation and realization of the autograph session

 

Media operation

• managing the operation of the press centre during the entire event (including press conferences)
• approval and processing of journalistic accreditations
• creation and distribution of the Media Guide – a practical “road map” for media workers

Social networks

• preparation of a content plan and strategy
• planning and implementation of paid posts
• preparation of posts, including the creation of graphics
• community management
• campaign analysis

 

Photo documentation

• Complete documentation of event preparations
• Coverage of all competition days with photographic coverage from several photo positions
• Photo documentation of the accompanying program of the event
• Photo documentation of advertising fulfilment
• Transfer of photos online for immediate media needs, social networks, to promote the event
• Service for operational photography and documentation during the event (autograph signings)
• Photographing guests in VIP areas

Video materials

• Video documentation of events during preparation (press conferences, interviews)
• Promo materials (video interviews for social media and for media distribution)
• Complete event coverage:
  • daily highlights videos with one-minute footage (mainly for social media usage, and for media and partners)
  • after movie video from the event
  • short thematic videos according to the organizer’s requirements
• Collection of material for the promotion of next year of the event

• Preparation and complete management of a unique communication platform as a tool for connecting with the media during the covid-19 pandemic
• Realization of online press conferences with event participants and with journalists actively joining on site as well as online through the platform

• Production of encrypted live streams from two courts and two conference rooms in full HD quality
• Video recordings of press conferences, audio recordings of press conferences for download and free use
• Providing a photo bank with print-quality photos from the event

• Sending regular daily email notifications to registered users
• Immediate sharing of fresh results and match statistics
• Coordination of media access to the platform and to the press conferences
• Processing in two basic languages (English, Czech)

• planning of work spaces in particular arenas such as the press centre, media tribune, mixed zone, TV compound, commentators´ positions and TV studios, and preparation of spaces according to the specific needs of individual types of media
• preparation of facilities for television operation, definition of space for parking of the broadcasting vehicles, setting of cable routes, planning of camera positions, preparation of technological support for television broadcasting
• defining the equipment of particular media areas
• preparation of logistics related to the movement of journalists with regard to the needs of the media
• management of a press conferences area with all equipment
• defining the so-called killed seats = tickets that cannot be released for sale due to blockages for the needs of the media in cooperation with the “Ticketing” section

• coordination of the media accreditation process
• coordination of the World Broadcasters Meeting as a fundamental meeting of all broadcasters, on the basis of which the details and requirements for the television operation are defined
• creation of the so-called rate card = price list of individual services offered to the media (especially within the framework of the TV operation)
• coordination of constructions within media spaces, including the needs of television broadcasting
• planning of the photo positions on various levels and providing access to them
• coordination of media requests for accommodation in official hotels in cooperation with the “Accommodation” department
• preparation of the official transport plan for the media between the media hotels and the event venue together with the “Transport” department

• preparation of a plan to provide refreshments for the media
• planning and coordinating a media trip not only for foreign journalists
• preparation of a comprehensive Media Guide with all the information needed for the media
• management of media areas during the event, providing information about the event to the media
• coordination of photographers and their specific activities during the event. Organization and management of the photo briefing
• managing the mixed zone and coordinating post-game interviews
• organization, moderation and interpretation of press conferences with coaches of individual teams or the LOC/IIHF members